*Outside catering is not permitted in the month of December, if another event is booked for the same evening or on holiday weekends. In house catering is required on Saturdays.
In the following you will find essential information that will assist you in beginning the process of planning your event. If there are any questions regarding the subsequent information please feel free to contact our banquet facility office.
Here is a summary of our policies and regulations:
A room rental fee is applied according to the room requested and the number of guests attending. Each room has a required minimum number of guests (refer below) that must be met to book the room. A non-refundable 50% deposit is required to book and secure the room. This deposit will be applied to the final bill. Room rental is subject to California state sales tax.
The room rental fee includes tables, chairs, head table, buffet table, cake table, gift table, guest book table, bar and dance floor. All other rentals may incur additional charges.
All food and beverage is subject to a service charge and California state sales tax (California State Board of Equalization No. 1603). All labor and services are subject to California state sales tax.
Outside Catering Fee: A $5.00 plus tax per person fee for using an outside caterer will be applied. This fee accounts for the use of our kitchen.
Or
Outside Catering Fee: A $10.00 plus tax and service charge per person fee for using an outside caterer will be applied. The fee includes the use of Villa Ragusa's kitchen, set-up of banquet, china, glass/barware, and flatware. In the event Villa Ragusa's china and flatware are being used, a dishwasher will be on staff at $150 plus tax per dishwasher. One dishwasher is required for 200 guests. For events with over 200 guests dishwashers will be staffed accordingly at $150 plus tax per dishwasher.
If Villa Ragusa staffing is requested, we require 1 server per 30-40 guests depending on the type of service and a minimum of 6 hours per server at a rate of $25.00 plus tax per hour. Villa Ragusa also requires 1 Banquet Captain per event at a rate of $35.00 plus tax per hour.
All beverages must be purchased from Villa Ragusa and a Bar Package is required. Please refer to Bar Services for available packages.
An $800.00 security deposit is required by the client or the caterer and due one month prior to the event. This amount will be refunded within 5 business days following the event provided the kitchen facilities have been left in satisfactory condition.
The caterer being used must be pre-approved prior to the event by the banquet office and must possess a valid business license and current health certificate.
A walk through regarding our rules and regulations, along with a signed contract between the caterer and Villa Ragusa, will be required one month prior to the event.
Payment of all estimated costs is due one week prior to the event.
All decorations must be pre-approved prior to the event and must adhere to the City of Campbell Fire Codes. Nothing may be taped or tacked onto the walls without prior authorization. Neither glitter nor confetti is allowed.
Set up may begin 1-2 hours prior to the event and must be scheduled with the banquet office. Breakdown is 1 hour immediately following the contracted end time and all items brought in by the client must be removed. A $150 overtime time charge will be applied for every 15 minutes thereafter.
Guests shall indemnify and hold Villa Ragusa harmless from any and all claims, suits, damages, losses and expenses on account of injury to any party in connection with the event or resulting from damage or destruction of any property by guests or any attendees of the event on the premises. Villa Ragusa is not responsible for any items left behind.
The East Gallery ~ 200 guests
The Campbell Gallery ~ 100 guests
The West Gallery ~ 100 guests
The East Gallery Combination ~ 350 guests
The West Gallery Combination ~ 250 guests
The Grand Gallery ~ 450 guests