In the following you will find essential information that will assist you in beginning the process of planning your event. If there are any questions regarding the subsequent information please feel free to contact our banquet facility office.

Here is a summary of our policies and regulations:

All menus and pricing are subject to change without notice.

No food or beverage from an outside source brought in by the client or attendees is permitted without prior written authorization. Also, due to insurance regulations, no food or beverage shall be taken from the premises.

All food and beverage is subject to a service charge and California state sales tax (California State Board of Equalization No. 1603). Labor and services are also subject to California state sales tax. Most Wedding menu & beverage packages are inclusive of service charge & sales tax. This is denoted by inclusive or an *.

A room rental fee is applied and a non-refundable 50% deposit is required to book and secure the room.
This deposit will be applied to the final bill. Room rental is subject to California state sales tax.

A minimum food and beverage revenue is required to book a room. The minimum is based on the minimum requirement for the room & day or 80% of the number of guests you are expecting to attend. The estimated food and beverage balance is due 5 working days prior to the event.

A guaranteed number of guests attending is due 1 full week prior to the event along with the final balance of the bill.

If for any reason there is a cancellation, all deposits & payments are forfeited.

Ceremonies may be held on Fridays or Sundays in The Campbell Gallery or The West Gallery. Ceremonies are typically 30 minutes and you are allowed 2 hours prior to the ceremony for vendor set-up. The ceremony fee includes theater style seating, 2~4ft columns, 2~6ft columns, podium, house microphone, risers, set-up and breakdown.

All decorations must be pre-approved prior to the event and must adhere to the City of Campbell Fire Codes. Nothing may be taped or tacked onto the walls without prior authorization. Neither glitter nor confetti is allowed.

Set up may begin 1-2 hours prior to the event and must be scheduled with the banquet office. Breakdown is 1 hour immediately following the contracted end time and all items brought must be removed. A $150 overtime time charge will be applied for every 15 minutes thereafter.

Guests shall indemnify and hold Villa Ragusa harmless from any and all claims, suits, damages, losses and expenses on account of injury to any party in connection with the event or resulting from damage or destruction of any property by guests or any attendees of the event on the premises. Villa Ragusa is not responsible for any items left behind.


18 months-5 months prior to the event

  • Room Rental Deposit
  • Tasting

3 months prior to the event

  • Wedding Package Decision
  • Banquet Event Order
  • 25% Payment of the Food & Beverage Minimum

1 week prior to the event

  • Guaranteed Number of Guests
  • Final Payment
  • Seating Arrangement Chart & List
  • Schedule Drop Off Time
  • Schedule Ceremony Rehearsal if applicable

1-2 days before the event

  • Drop off
  • Completed Checklist
  • TIE UP ANY LOOSE ENDS!!!!